Van Sales

Picture this, its 5am of a summer month and a fleet of company vans is standing right outside a warehouse (or depot as it is commonly called). The depot supervisor is carrying a printed copy of  today’s dispatch plan (combination of SKU and quantity) for each van shared by the sales manager of a region say West Delhi. The task of the supervisor now is to take out requisite stock from the depot and load each van in an optimal duration and send it on its designated route so that company’s goods can be delivered at a retail store on time. This is called loading a van. Similarly, once the van returns to the depot after delivering the products, the supervisor also must account for the unsold goods, returns from past sales and money collected during the day in form of cash, cheque, bank transfers or digital wallet.

Let us demonstrate how Peri has automated this workflow in an easy and efficient manner:

1. Dispatch plan: Peri enables the supervisor and area manager to prepare a realistic dispatch plan for the next day based on historical sales for that particular route, previous days sale, today’s production and expected finished goods inventory.
2. Mobility: An important thing to realise here is that the supervisor of the depot is not sitting on his desk and doing all this, instead he is on the move. Which is why Peri has built these functionalities on both web and mobile interfaces.
3. Vehicle queue: Depending upon the route, driver’s discipline and other Adhoc factors, vans reach a depot at varied timings and it becomes a queuing problem for the supervisor, who to service first. Peri addresses this twofold, one every driver has to check-in on his mobile app as soon as he reaches a depot (to allow FIFO based servicing) and second the route distance for the day (to allow distance-based servicing).
4. Loading: Once the above factors sorted, the supervisor loads the stock by entering quantities for each SKU, valued at a transfer pricing and the goods are now officially sold from the company’s depot to company’s van. The driver gets in-app notification this his van’s inventory has been increased, who has to accept and sign the same for transparency and accountability.
5. Selling: The van proceeds to its designated retail cluster and performs order taking, order delivery, outstanding journal entry, and collection as per other Peri modules.
6. Unloading: even though a dispatch plan tries to predict the daily expected sale, some quantities of some products are always left at day end. Because these products are mostly perishables, they cannot be retained in the van overnight. Which is why every van comes back to the depot at day end to unload the pending stock which the supervisor enters on Peri.